If you drive a private hire vehicle, keeping your licence up to date is essential. Let your PHV licence lapse and you can’t legally operate. This guide walks you through the renewal process simply and clearly, so you know exactly what to do and when.
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What is a PHV licence?
A PHV licence lets you operate a vehicle for hire, carrying passengers who have pre-booked their journey. Unlike black cab drivers, PHV drivers can’t pick up passengers on the street. Keeping your licence current avoids fines and keeps your business running.
How to renew your PHV licence
1. Check your expiry date
Start here. Know when your licence expires and begin the renewal process at least a month before that date. This gives you time to handle any unexpected delays without risking your ability to work.
2. Gather your documents
You’ll typically need the following:
- Current PHV licence: Proof of your current status.
- Proof of address: Recent utility bills or bank statements.
- Driving licence: A valid driving licence.
- Medical certificate: If your local authority requires one
- DBS check: A Disclosure and Barring Service check
Requirements can vary by local authority, so check with your council if you’re unsure.
3. Fill in the application form
Most councils let you do this online, though some require an in-person visit. Take your time and make sure everything is accurate — errors can cause delays.
4. Pay the renewal fee
The fee varies depending on your local authority. Most accept payment by card or through an online portal.
5. Submit your application
Once your documents are ready and the form is complete, submit your application. If you apply online, save your confirmation email. If you go in person, keep your receipt.
6. Wait for confirmation
Processing typically takes a few weeks. Keep an eye on your emails and post in case the licensing office needs anything else from you.
7. Receive your new licence
Once approved, your renewed licence will arrive. Keep it in your vehicle at all times — you may be asked to show it to passengers or enforcement officers.
A few tips to make the process easier
- Start early: A month’s notice is the minimum — more is better if you can manage it.
- Stay organised: Keep your documents together and up to date. Check your council’s website occasionally for any changes to renewal requirements.
- Keep copies: Hold onto copies of everything you submit, just in case there are any issues with your application.
- Stay on top of your health: If a medical certificate is required, don’t leave booking an appointment until the last minute.
Ready to go?
For more details specific to your area, check your local council’s guidance or visit the UK Government’s Taxi Vehicle Licence page. Not sure what cover you need? Read our guide on the differences between public and private hire insurance.
And once your licence is renewed, make sure your insurance is sorted too. Get a private hire insurance quote and keep your business moving.
